Advancement Services Specialist



Advancement Services Specialist


Advancement Services Specialist 

Description of Position

The Advancement Specialist manages and coordinates the alumni development information systems and database; including associated records for groups of constituents. This position interfaces with all development, alumni and campus leaders.  Responsive towards information requests and enhancing the value and use of the information for development, alumni and external programs. The Specialist will be responsible for the utilization of a prospect and donor research system and for coordination of the gifts and pledge accounting and stewardship operations. 


The Advancement Services Specialist is a year-round, full-time, non-exempt position. The Specialist will report to the Advancement Services Coordinator and will provide assistance to all members of the University Advancement team.


Northwest Nazarene University is sponsored by the Church of the Nazarene and seeks to reflect the cultural and ethnic diversity of the body of Christ in its faculty, staff, administration and students. All those interested are encouraged to apply and will be evaluated equitably. 

Essential Functions

  •  Assume direct responsibility for all alumni/development systems and services in order to meet short and long-range goals and objectives. 
  • Work with members of the University Advancement team to identify their information needs.
  • Participate in program planning with annual giving, major giving, planned giving, campaign, alumni and programs.
  • Organize and implement a prospect and donor research system. 
  • Coordinate gifts, prospect management and stewardship operations.
  • Maintain a high standard of service in providing information and support to users, staff and volunteers.
  • Develop a complete set of policies and procedures for efficient day-to-day operations. 
  • Assure the accuracy and quality of building and maintaining constituent information (biographical, gift, and relational). 
  • Provide ongoing user training to encourage and anticipate end-user needs.
  • Coordinate, support and track all report requests. 
  • Develop an understanding of fund-raising and constituent relations programs and take a proactive role to support them.
  • Maintain an active relationship with software system vendor(s). 
  • Keep informed about product issues and developments. Attend vendor user group meetings and recommend changes and enhancements to the vendor systems.
  • Perform other duties as assigned.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Minimum Qualifications

  • Associates Degree
  • Three (3) – five (5) years’ experience managing database systems and support operations.
  • Proven computer systems experience, knowledge and basic technical awareness to manage complex information systems and electronic databases.
  • Experience working with and training staff in systems use, report writing and table management, ability to develop procedures for systems use and train technical and non-technical users.
  • Excellent customer service skills with strong communication skills both in oral and written forms.
  • High level of computer competency with knowledge of Windows, Microsoft Word and Excel and ability to learn job specific programs.
  • A commitment to use information resources ethically and to honor standards of confidentiality in working with constituent and institutional information.
  • The University requires that all candidates be Christians (preferably in the Wesleyan tradition), and must be comfortable with, in agreement with the mission and lifestyle values of NNU.


Preferred Qualifications

  • Bachelor’s degree


The salary will be determined by the educational background and experience of each applicant and will be discussed with individual candidates as they are invited to interview for this position. Full-time personnel will be offered access to a benefits package including health, vision and dental insurance for employee and family, life and disability insurance, flexible spending plan, tuition benefits, opportunities for professional development, and a retirement program. 

Application Process

To be considered for this position, a complete application packet must be received. Complete application packet will include the following:

  • Letter of interest
  • NNU application
  • Resume
  • Letter of reference from current pastor
  • Two current letters of recommendation from professional associates

For Faculty positions, also include:

  • Statement describing your philosophy of Christian higher education
  • Statement describing your philosophy of teaching

Send, fax or email a complete application packet to:

Human Resources Office
Northwest Nazarene University
623 S. University Boulevard
Nampa, ID 83686
Phone: (208) 467-8036
Fax: (208) 467-8587

Employment at Northwest Nazarene University is contingent upon the results of an independent background check.

Reviewed 30 Sep, 2021

Northwest Nazarene University is an Equal Opportunity Employer. As an educational institution operating under the auspices of the Church of the Nazarene, Northwest Nazarene University is permitted, and reserves the right to prefer employees on the basis of religion (Title VII, Sections 702-703, United States Civil Rights Act of 1964, as amended).