The Northwest Nazarene University U-card Program is designed to utilize a more efficient and cost effective procurement and payment process. The U-card is to be used for all purchases made from vendors who accept credit/debit cards. This program allows the cardholder to purchase approved merchandise and services directly from vendors. Each U-card is issued to a named individual who is held accountable for the use of their card.
- Expand convenience and controls
- Eliminate petty cash and employee reimbursements
- Reduce volume of purchase orders, invoices, and checks
- Expedite payments to vendors
- Reduce postage costs
- View and monitor transactions electronically
For contact information
Lost/Stolen Cards: 800-344-5696
When does the cycle end?
It ends on the sixth of each month, or the first business day after if the 6th falls on a weekend.
What are the Activity Reports/Receipts due at the Switchboard?
They should be turned in by the end of day on the 15th of each month.
What do I do if I forget my password?
Call extension 8894 (leave voicemail if no one picks up) or send an email to u-card(at)nnu.edu
How do I request a credit limit increase?
Email your request with an explanation to your supervisor. If they approve the request, they should forward it to u-card(at)nnu.edu
Do I need a receipt for all transactions?
Should I scan my receipts and email them to you?
For now we are asking that you submit the paper receipts. At some point in the near future, we plan to request that receipts be scanned as a PDF, readability confirmed, then submitted electronically. I suggest that you scan your receipts and save them electronically for your records, then forward the original paper on to us with your Activity Statement when it is due.
When should I allocate my expenses?
We recommend that you allocate purchases as soon as possible after the transaction has posted. By allocating immediately and submitting it to your supervisor, it ensures that the transaction will be posted to your budget and will complete the approval process within the time allowed for processing. Waiting until the end of the cycle to submit your transactions might create a backlog for your supervisor as they try to approve and submit all transactions in their queue.
After I allocate and approve my transactions, who do I send them to next?
Send them to your supervisor. Once your supervisor has approved them, they should submit them to the assistant controller for a final review.
I am not receiving an email telling my statement is ready, how can I change this?